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POPIA Solutions
Are you POPI Compliant?
Are you still using a “book of truth” at your business entrance to log your visitors? Are you using a pen-and-paper method to gather the government-required Covid-19 information from your clients? If your answer is yes and the only thing you are worried about is sanitising the pen, you need to read up on the POPI Act and act! Because from July 2021 these activities will be in violation of the POPI Act and a company can be fined R10 Million or Officers responsible for compliance can be sentenced to a maximum of 10 years in prison.
The Protection of Personal Information Act 4 of 2014 (POPI Act or POPIA) is a South African data privacy law which governs when and how enterprises use, store, delete and collect personal information. The act is the equivalent of the European Union’s GDPR. The long and short of the POPI Act is that it exists to protect personal data. We have all heard of data breaches, most popular being the Facebook – Cambridge Analytical data scandal and most recently the Experian data breach in South Africa.
Even if your core business isn’t data-driven like a financial institution or a social media network, you can’t be complacent about the POPI Act.
The POPI Act is applicable whenever you receive any personal or sensitive information at any time, and you are required to follow the minimum requirements for the processing, protection and storage of any and all personal data.
You are required to comply with the POPI Act if you record, store or share any type of personal information in your business, for example:
Clearly, data collection and usage is fast becoming the cornerstone of organisational processes, hence its management gaining value as time progresses. The Experian data breach alone is estimated to have affected 24 million South Africans and around 800,000 businesses.
It, therefore, comes as no surprise that lawmakers conjured up the POPI Act. If you make use of Covid screenings or require personal information for access control there is one simple step to become 100% POPIA compliant and that is to make Instacom your technology partner. Instacom is 100% POPI Compliant.
Tick POPI off your list with Instacom Checklists and Access Control
Book a FREE demonstration
(valid until the end of October)!
Instacom Checklist is not a webform. It is a secure, POPI compliant platform which means that information can be submitted/captured to a protected web console for quick and accurate information. No data is stored on your device.
Instacom Checklist can keep a secure record of all your duties and report instantly. Use Instacom Checklist as a standalone product or in conjunction with our other services such as Guard Patrol, Incident and Access Control.
The Access Control System for both Vehicle and Pedestrian traffic, replaces the ‘old’ and defunct visitors sign-in book (the “book of truth”). Access utilizes an Android app to capture visitor data securely and a web portal to access and manage the information live.
Information is captured by scanning a barcode primarily, but the system’s flexibility offers you multiple data capturing methods tailored to your requirement. The system will ensure that the information is true and correct and eliminate human error.
If you are excited about Instacom Access Control, you will also like these solutions!
Instacom Guard Patrol
Real-time guard monitoring application ensures proof of attendance and task management by capturing information on the go. Monitor and report all actions live, including automated alerts and notifications, allowing you to make informed decisions.
Instacom Incidents System
Whether you’re managing a facility or a city, your success is measured by how promptly you deal with the situation on hand.
This service enables you to report and immediately log an incident, which could be done as ad-hoc or with a predefined configuration. Within the configuration you may choose to take pictures, capture free text and or voice notes. Incident reports can be sent to predefined recipients and monitored by your command centre or managers. This service can be used as an electronic OB book in the security industry.
Instacom Push to Talk
Push to Talk is a National/International two-way radio service for businesses that prefer the stability of mobile phones instead of traditional two-way radio systems.
Push to Talk utilizes national cell phone networks for communication. Like two-way radios, broadcasts can be made to everyone on the network, but with Push to Talk, users can now communicate one-on-one, one to many or in a Broadcast Groups.
Push-to-Talk allows instant voice communication to all mobile users on the network. This function allows staff to focus on the job at hand while being supported by highly stable, reliable and endless communication.
Instacom’s Push-to-Talk is a carrier-grade platform based on high availability and geo-redundant architecture with low latency and high voice quality which can be incorporated into almost any modern-day mobile smartphone. It, therefore, reduces the need for additional mobile radios should users already have a compatible handset. Instacom’s devices can also be utilised as regular mobile phones.
